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Administrative Assistant
sophie hayes foundation

Job Description

Remote or London based (travel and subsistence to London location offered)

Minimum 3 hours per day 3 days per week  OR  1.5 days per week.

Reporting to the CEO

As the Sophie Hayes Foundation embarks on an exciting phase of growth and development,supporting more women survivors of Human Trafficking, the right candidate will focus on being the glue that keeps the team supported and coordinated in this growth period.

By managing the admin needs of the CEO, staff, and organisation and ensuring internal and external communications are facilitated in a timely and professional manner, you will be a key member of our growth.

KEY RESPONSIBILITIES

  • Ensuring staff diaries and scheduling of events and meetings etc are efficient and effective, whilst supporting the new senior management team 
  • Responding to CEO emails and calls, scheduling calendar invites and meetings
  • Taking messages and recording appropriate and relevant information within ETapestry our CRM system
  • Responding and managing enquires through the various external SHF email accounts
  • Maintaining and coordinating the SHF calendar 
  • Supporting the Senior Management Team as needed 
  • Supporting the EP staff as needed

ESSENTIAL

  • Minimum 3 -5 years Admin or PA experience
  • IT competencies: Required: Office Suite: Outlook, Word, Excel, Power Point
  • High level or oral and written English
  • Methodical mind and approach to work, with acute attention to detail
  • Excellent people skills
  • Excellent communication and listening skills
  • Motivated and passionate about the SHF cause
  • Flexible and agile
  • Diplomatic 
  • Collaborative 
  • Have an ability to empathize and show understanding
  • Ability to work independently and use your initiative 

VALUES & BEHAVIOURSS

  • Respect for individuals regardless of their race, gender, culture, religion, disability, sexual orientation, and marital status.
  • Maintains confidentiality and adheres to Safeguarding policy and reporting processes
  • Adheres to SHF policies and procedures
  • Non-judgmental 
  • Confidence: willing to take ownership of projects

SHF COMMITMENT TO THIS ROLE: 

  • Induction, training, support, and supervision
  • Travel expenses to London office
  • Agreed reasonable expenses
  • Value and respect to your time and commitment

DESIRABLE

  1. Knowledge and understanding of the human trafficking and modern-day slavery sector
  2. Experience of using social media and digital communication tools 

The people that we work with come from all over the world and have a wide variety of beliefs, experiences, backgrounds. We are committed to sharing reflecting this rich diversity amongst our staff, volunteers and trustees and would strongly encourage applicants from minority and under-represented groups

However, this post is open to female applicants only as being female is deemed to be a genuine occupational requirement under Schedule 9, Paragraph 1 of the Equality Act 20