Posted on 17/06/2022 14:40:00
Closed:
17 July 2022
Finance Administrator
manchester and warrington area quaker meeting & quaker trading ltd
- Salary £13,529 per year (£22,549 FTE)
- Location M2 5NS (On-site)
- Job Type Permanent, Part-time
- Category Admin , Finance
- Sectors Faith-based
- Job Reference : QTFINADMIN
Job Description
JOB PURPOSE & OVERVIEW
- Ensure financial systems & processes run smoothly
- Perform & record day to day financial transactions
- Assist with credit control
- Submit quarterly VAT returns
- Maintain the Fixed Asset Register
- Support the Executive Officer in preparing the quarterly management accounts & annual budget
- Support the Executive Officer in maintaining appropriate financial controls
KEY TASKS and JOB ACTIVITIES:
Regular Financial Transactions
- Accounts Payable:
- Enter all invoices into QuickBooks
- Ensure all invoices are authorised appropriately & assist in resolving any invoice issues with suppliers
- Process invoices for payment via electronic banking once authorised
- Check all direct debit invoices
- Process all customer refunds
- Accounts receivable:
- Allocate all customer payments to their accounts within QuickBooks
- Raise quarterly invoices for tenants/licensees
- Bank cash & cheques and record deposits in QuickBooks
- Reconciliations:
- Reconcile main current account
- Reconcile company credit card
- Reconcile petty cash tin (weekly)
Credit Control
Support the Business Manager by:
- Checking deposits are paid in advance of first bookings
- Producing Ageing Debtor reports
- Contacting debtors to request payment of overdue invoices
VAT
- Review quarterly exception reports within QuickBooks
- Submit quarterly VAT returns
- Review partial exemption calculation annually
Fixed Asset Register
- Ensure additions are added to the Fixed Asset register in accordance with policy
- Enter depreciation charges within the register in accordance with policy
Management Accounts & Budget
Support the Executive Officer by:
- Ensuring QuickBooks is kept up to date so that management accounts are accurate
- Reviewing the use of classes & memos etc. within QuickBooks
- Entering the annual budget into QuickBooks once agreed
Financial Controls
- Be familiar with the organisation’s financial policies & controls
- Support the Executive Officer in monitoring & maintaining them
General
- Attend staff meetings as directed
- Adhere to all health & safety policies
- Undertake appropriate staff training as directed
- Adhere to the organisation’s safeguarding policy
- Perform general office duties e.g. answering phone calls, opening mail etc.
- When required, support the business by assisting with practical arrangements for bookings e.g. preparing hot drinks, setting up rooms, directing customers to rooms etc.
- Any other tasks reasonably requested by your line manager
The client requests no contact from agencies or media sales.