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Operations Officer
Spark Inside
  • Salary £26,000 - £30,000 per year
  • Location London, Greater London
  • Job Type Permanent, Full-time
  • Category Operations , Governance
  • Sectors Human Rights
  • Job Reference :

Job Description

Responsibilities

Office Admin

  • Be the first point of contact for incoming calls and emails
  • Lead on data entry and database record management in Salesforce
  • Research and create recommendation documents on organisational needs, for example insurance and mobile phone contracts
  • Lead on ordering the organisations stationery and supplies.

IT

  • Lead on developing Spark Inside’s systems and stay on top of changes to keep Spark Inside at the forefront of technological changes
  • Be the main point of contact for our external IT support company
  • Create and manage cloud based storage systems
  • Develop infrastructure to support Spark Inside as a a paperless office.

Health and Safety

  • Undertake regular health and assessments of the office space and working areas
  • Input on risk assessments for events.

Governance

  • Arrange quarterly Board meetings and sub committees
  • Minute quarterly Board meetings
  • Lead on induction of new Trustees to Spark Inside

HR Admin

  • Undertake all admin related to recruitment
  • Lead on induction of new staff members
  • Coordinate internal team meetings and team training

Finance Admin

  • Input invoices onto the accounting software, Xero
  • Upload the monthly payment run onto the bank, CAF

Skills and qualities

KNOWLEDGE:

• Knowledge of implementing IT systems (desirable)
• Knowledge of Salesforce (desirable)
• Knowledge of organisational health and safety requirements (desirable)
• Knowledge of a paperless working system (desirable)


SKILLS:
• Excellent IT skills
• Disciplined and organised, even under pressure and able to work on several activities at the same time and meet deadlines
• Excellent attention to detail


EXPERIENCE:
• Proven ability to work with Excel and Word to advanced level


QUALITIES
• An interest in and commitment to the values of Spark Inside
• Understanding of and commitment to Equal Opportunities

To apply please send through a CV and cover letter to the lengths specificed on the JD by 09:00am on Monday 21 September 2020.

The client requests no contact from agencies or media sales.