Job Description

Responsibilities

Office Admin

• Be the first point of contact for incoming calls and emails
• Lead on data entry and database record management in Salesforce
• Research and create recommendation documents on organisational needs, for example insurance and mobile phone contracts
• Lead on ordering the organisations stationery and supplies.

IT

• Lead on developing Spark Inside’s systems and stay on top of changes to keep Spark Inside at the forefront of technological changes
• Be the main point of contact for our external IT support company
• Create and manage cloud based storage systems
• Develop infrastructure to support Spark Inside as a a paperless office.

Health and Safety

• Undertake regular health and assessments of the office space and working areas
• Input on risk assessments for events.

Governance

• Arrange quarterly Board meetings and sub committees
• Minute quarterly Board meetings
• Lead on induction of new Trustees to Spark Inside

HR Admin

• Undertake all admin related to recruitment
• Lead on induction of new staff members
• Coordinate internal team meetings and team training

Finance Admin

• Input invoices onto the accounting software, Xero
• Upload the monthly payment run onto the bank, CAF

Skills and qualities

KNOWLEDGE:

• Knowledge of implementing IT systems (desirable)
• Knowledge of Salesforce (desirable)
• Knowledge of organisational health and safety requirements (desirable)
• Knowledge of a paperless working system (desirable)

SKILLS:
• Excellent IT skills
• Disciplined and organised, even under pressure and able to work on several activities at the same time and meet deadlines
• Excellent attention to detail

EXPERIENCE:
• Proven ability to work with Excel and Word to advanced level

QUALITIES
• An interest in and commitment to the values of Spark Inside
• Understanding of and commitment to Equal Opportunities

To apply please send through a CV and cover letter to the lengths specificed on the JD by 09:00am on Monday 21 September 2020.