Job Description

Finance and Admin Officer 0.6 FTE

Salary: £27,500-£30,000 pro rata

Location: Central London, EC1V 8BB

Humanists International is a small, but growing, international not-for-profit based in London. We are looking for an experienced admin officer to join our team and help us manage our growth.

This post will take over aspects of work that are currently done by other staff, and external consultants. This means that part of the job will involve creating new internal processes and systems.

This post may require infrequent travel, but will be largely office-based. The position is 0.6FTE, working 3 days in 5 in a fixed pattern. 

This post reports to the Chief Executive.

Interviews are scheduled to take place on Monday 10 June.

You can download a copy of our annual report, accounts, and strategy here: https://humanists.international/about/

Administration:
Issuing and follow-up invoices to our members for their annual fees
Answering phone calls and emails from members
Supporting the Chief Executive to arrange international travel and arrangements for other events (such as the annual General Assembly)
Providing support to the Chief Executive to service Board meetings
Provide minutes for Board meetings, and other important meetings

Tasks will include the following bookkeeping tasks:
Preparing monthly management accounts for the Chief Executive and quarterly updates for Board meetings.
Recording all financial transactions on Quickbooks
Handle all cash collections and carry out weekly banking
Undertake bank reconciliations, including $USD and €EUR accounts, manage petty cash and expenses for all paid staff and volunteers
Oversee staff credit cards and monthly reconciliations
Administration of pension payment set up (Nest)
Working with an external accountant to prepare the annual audited accounts

Person specification

Essential
Experience of managing bookkeeping software
Excellent IT skills, specifically:
Experience with Google Apps (mail, docs and sheets)
CRM systems
Experience of UK financial regulations and compliance
Excellent time management with the ability to meet tight deadlines
Comfortable working in a fast-paced environment with changing priorities
A personal commitment to human rights, and equality
Desirable
Experience of Quickbooks
Experience with CiviCRM
Experience or understanding of US financial regulations and compliance
Financial qualification (NVQ Level 4 or above)
Understanding of, and support for, the aims of  Humanists International