Job Description

Borderlands is a charity that supports asylum seekers and refugees in Bristol.

Job title: Finance Administrator
Hours of work: 22.5 hours a week (3 days per week)
Salary: £9.40 - £10.25p/h depending on experience (£11,000 - £12,000)

Reporting: To the Director

Purpose of role: To assist in the management and oversight of the charity’s finances.Additionally, assisting with general administrative matters and the running of the office.

Location: You will be working mostly in the Borderlands office at the Assisi Centre office, Lawfords Gate in Bristol; some home working or attendance at other locations may occasionally be required.

Areas of Responsibility and Specific Duties 

General finance:

• Management and oversight of all payments that pass through the Borderlands office, including donations, expenses and salaries
• Administrating payment of all wages
• Checking and administering HMRC payments and pensions
• Managing and administrating payment of all expenses for the general running of the
• office and for all specific Borderlands projects
• Paying bills relating to Borderlands
• Using the Xero accounting package effectively, including responsibility for all data
• entry and the coding and allocation of funds
• Sending reports of credit card expenses and the Paypal account to the accountants
• and reconciling these on Xero
• Preparing information for financial reporting, such as for the Independent
• Examination or Annual Accounts
• Checking rental payments for Cross Bridge house
• Preparing other additional financial reports when needed
• General maintenance of financial information on- and off-line

Contacts and donors

• Receiving donations and paying them into Borderlands’ bank account
• Submitting and all Gift-Aid claims and monitoring progress of the claims
• Maintaining database of contacts and donors
• Sending thank you letters to donors

Administrative tasks

• Filing financial documents and records on- and off-line
• Assisting with the organisation and running of the office
• Assisting the Director in admin tasks or other responsibilities that may be required
• Organising and managing volunteers to assist with administrative tasks

​​Additional

• Working with Borderlands Drop-in and providing them with any financial information they may require to monitor their budgets
• Maintaining computer literacy in using Microsoft Office packages including Word, Excel, Outlook, PowerPoint for daily office use such as helping to prepare for meetings, presentations
• Photocopying and assembling information and documents for meetings, postage etc.
• Attendance and participation in the charity’s AOM, Vision Day and Trustee meetings
• occasionally each year
• Attending training courses or special events that are relevant to the needs of the post
• Matters arising and using problem solving skills to achieve outcomes quickly and economically
• Any other administrative duties necessary for the admin and delivery of the charity’s operations

Holidays: This role is entitled to 17 days holiday per annum (plus public and bank holidays).