Job Description

About Asylum Justice

Asylum Justice is a registered charity (1112026), and a company limited by guarantee (5447875), which was set up in 2005 to provide free legal advice, assistance and representation to asylum seekers, refugees, and vulnerable migrants without access to Legal Aid.

About the role

Hours:7.4 hours total (with possibility of increase dependent on funding)

Salary:  £29,400 FTE (£5,820 pro rata)

Contract terms: Fixed term for 24 months (with the possibility of extension dependent on funding). Probationary period of 12 weeks.

Holiday entitlement: 5.6 days plus bank holidays (28 days FTE)

Place of Work: Primarily home based with potential for hybrid if requested.

Responsible to: Legal Director  

Background to the post

An opportunity has arisen for a Finance Officer. The postholder will be responsible for overseeing the financial administration of the Asylum Justice office, maintaining accurate financial records and accounts (with support from the Treasurer), claiming GiftAid, and liaising with suppliers. This role will have limited client contact as the focus of the role is to lead on maintaining financial processes. 

Key responsibilities and duties

The post holder will have the following areas of responsibility: -

1. Finance (90%)
 

a.Maintain accurate financial records, process invoices, and set up online payments for authorisation;
 

b.Draft monthly payroll figures to send to the accountants.
 

c.Work with the Funding Officer to use QuickBooks in keeping track of payments and grant fund expenditures.
 

d.Liaise with the Treasurer and Chair of Asylum Justice in order to produce quarterly budget reports.
 

e.Aid preparation of financial information and budgets for funding bids, grant reporting and audits with support from the Treasurer and Funding Officer.
 

f.Liaise with auditor and Treasurer for annual accounts.

g.Process GiftAid claims with support from Funding Officer. 
 

h.Perform other financial administrative duties where necessary.

 

2. Operations Support (10%)
 

a.Assist in procuring equipment / supplies / services / travel / accommodation as required.
 

b.Liaise with suppliers such as our IT Consultant / case management system provider to ensure maintenance of the organisation’s infrastructure.
 

c.Manage of accreditation/subscription renewals and safe and accurate storing of key documents in the operations SharePoint.
 

3. General 
 

a.To work within Asylum Justice Policies and Procedures at all times;
 

b.To take part in training, learning and development as required by the role;
 

c.To carry out additional duties that may reasonably be required.