Job Description

About Us

We’re ZSL, an international conservation charity. Our vision is a world where wildlife thrives and we’re working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction. Through the work of our pioneering scientists, our dedicated conservationists and our unrivalled animal experts in our two zoos, we guide and enable others in the UK and all across the world. Inspiring, informing, empowering – working for wildlife.

Role Profile

ZSL is looking for an HR Team Administrator to support the HR function based at Whipsnade Zoo, to ensure the smooth running of the team.  It is a busy and demanding work environment, requiring you to have a good work ethic and strong experience within an administrative position.  The successful applicant will report directly to the full time Senior HR & Training Business Partner however will have scope to work closely with the wider HR team and other areas of the business.

This is a fantastic and exciting new opportunity for the successful candidate to take on a service led post within an established international organisation. You must be genuinely excited by the prospect of joining a world leading conservation charity such as ZSL. We have built such a strong reputation as a team internally and externally that in 2017 we won 3 external HR Excellence Awards including the prestigious Gold Award and were highly commended for the Best Learning and Development Strategy.

Main Duties and Responsibilities

• Writing and issuing employment contracts to new starters, and contract extension/amendment letters.
• Onboarding and inputting new starter details and other personal detail changes onto the HR & Payroll database system.
• Recording and monitoring sickness levels across WZ and ensuring that the sickness policy and process is applied as appropriate.
• Issuing and chasing employment reference requests.
• Supports the Recruitment Officer with inviting candidates to interviews, preparing packs for interview panels, assisting on seasonal recruitment days and other associated recruitment administrative tasks.
• Internal mail-outs, including the issuing of complimentary tickets and salary increase letters.
• Overseeing the probation process, ensuring that all meetings are happening at relevant times and that necessary action is taken.
• Overseeing the flexible working request process
• Overseeing the family leave processes
• Monitoring of PDR process, that it is being carried out effectively and that HR receive all completed PDR forms back from managers.
• Running the WZ Social committee and ensuring that events of a high standard are delivered
• Minute taking & correspondence
• Managing all email queries and electronic personnel files.

Person Specification

The ideal candidate will:

• Be educated to A-Level standard (or equivalent) with desirably a HR qualification (Level 3 CIPD).
• Experience of using HR databases and other IT systems.
• Be highly organised and be excellent at prioritising and multi-tasking.
• Have excellent numerical, written communication and computer skills.
• Have excellent attention to detail.
• Have previous experience working as an HR Administrator with desirably some previous experience of HR advising.

Please note: this is a full-time, 12 months maternity cover contract based at Whipsnade Zoo, Dunstable. This is an exciting time to join an HR team that is focused on delivering excellent customer service in support of the organisations new business objectives. Coming from an organisation that embraces having a great customer focused environment, you will fit right at home working for this prominent charity.

Benefit Package:

This role offers a competitive salary plus a comprehensive benefits package including 25 days holiday, stakeholder pension where the employer minimum contribution is 7%, complimentary zoo tickets and more.

To Apply

Applicants will need to upload their CV plus a covering letter (detailing relevant experience and skills, stating why they want the position and including details of availability) and can do this by clicking the "Apply for this job online" button. If you have any queries regarding these positions or when applying through the system please contact Human Resources.

Closing date for applications: Midnight Monday 25th February 2019.

The Zoological Society of London is a charity registered in England and Wales: no. 208728.