Job Description

Role: Recruitment Coordinator

Department: People Development

Reporting to: People Development Manager

Location: London, Pocklington Hub

Salary: £22,000 - £25,000 depending on experience

Contract type: Fixed term 12 month contract / full time 36 hours per week

Job overview:

The role of the Recruitment Coordinator will be to support the People Development Manager working in the busy fast paced People Development department. The main function of the role will be to coordinate all aspects of recruitment activities across TPT and our partner organisations. Duties will include posting job ads, shortlisting, coordinating interviews, administering the onboarding pre-employment check process, producing offers letters/contracts of employment, accurately managing staff data and electronic HR database systems.

Key areas of responsibility

· Recruitment administration; job posting, shortlisting, monitoring applications inbox, arranging interviews etc.

· Organising and carrying out pre-employment checks for new starters

· Administering HR-related documentation, such as offer letters and contracts of employment

· Creating paper/electronic files for new starters and ensure folders are up to date

· Ensuring the relevant HR spreadsheets are up to date

· Updating HR Database and ESR (TRACE) regularly

· Updating organisational charts

· Updating Workplace for new starts and leavers

· Shredding/Discarding historic DBS/ HR files

· Completing termination paperwork and leavers files

· Processing incoming mail in PD mailboxes

· Filling (Organising folders alphabetically, separating leavers from existing staff, arranging files and archiving etc.)

· Ordering eye care vouchers, and dealing with eye test/spectacle request

· Chasing contract sign offs / documents pending to be signed / produce and update tracker system

· Monitoring probation period sign offs

· Assisting with calendar invites to attendees; circulate training materials, evaluation surveys, booking rooms/lunches.

· Helping maintain pool equipment/IT cupboard.

· Supporting staff events like CIN, workplace drop-in sessions etc.

· Typing up flip chart paper notes from meetings

· Processing Bank staff monthly timesheets

· Updating ATW PA Log

· Assisting with team meetings & lunch orders

This list of duties is an on overview of the role, the list is not exhaustive and other ad hoc duties will be required

Person specification

Essential = E / Desirable = D

Skills 

- Good level of verbal and written communication E

- Good level of IT skills including (Word, Excel, Outlook, Internet) E

- Good organisation skills E

- Good time management skills E

- Good interpersonal skills E

- Ability to priorities E

- Team work skills E

- HR Database skills E

- Data inputting skills E

Experience

- Experience working within a Recruitment or HR department (Minimum 9 Months) E

- Experience working in a charity organisation D

- Experience filling paper and electronic documents E

- Experience supporting blind/ visually impaired people with completing documentation D

- Experience handling DBS applications D

- Experience working in a fast-paced office environment D

- Experience scheduling meetings and calendar invites E

Qualifications

- Educated to A level standards or equivalent E

- Degree educated (with HR related course) D